Recruitment and onboarding

Hired on Friday. Typed in on Monday.

In most companies the candidate record and the employee record are different systems, so somebody retypes a person on their first day — name, address, bank details, the lot. Here the application becomes the employee, and the things a joiner needs in their country are already on a list.

Book a demo See the handover

What a joiner needs, by country

CyprusSocial Insurance number, Tax Identification Code, an IBAN, and the contract itself.
IndiaPAN, Aadhaar, a UAN for provident fund, and a bank account that matches the name on it.
Leave, pro-ratedA September joiner does not get a January allowance. The checklist knows the joining date because it is the same record.

The handover

One record, from posting to first day.

The expensive part of hiring is not the advert. It is the five handovers between systems, each of which loses something and none of which anybody owns.

  1. Open The role is posted With the department and manager it reports to, taken from the org chart rather than typed again.
  2. Applications People apply Each application is a record with its own documents and its own history of who moved it and when.
  3. Pipeline Stages, not a mailbox Where somebody is in the process is a field, so nobody has to ask the person who happens to know.
  4. Offer accepted The candidate becomes the employee The same record carries forward. Nobody retypes a name, a bank account or a start date.
  5. Day one A checklist that knows the country With an owner per item, the statutory registrations for where they sit, and leave already pro-rated to the joining date.

The other end

Leaving is a checklist too.

An exit is where companies leak: access left on, a final payment missed, a device nobody chased. It runs on the same machinery as joining, in reverse, and it switches things off rather than hoping somebody remembers to.

What an exit switches off

App access Revoked
Approval routes Reassigned
Attendance expectations Stopped

The record stays, because you still need the history. What stops is everything that assumes the person is still coming in on Monday.

What it still chases

Final leave balance Calculated
Documents to return Listed
Owner per item Named

Each outstanding item has somebody responsible for it rather than sitting on a shared list that belongs to nobody in particular.

What it will not do

Delete the person No
Hide the audit trail No
Final pay run Manual

Settling the last payment is a decision somebody signs, not something that happens because a date passed.

Before you ask

The practical questions.

Is this an applicant tracking system?

It is a light one: postings, applications, stages and the handover into employment. If you are running high-volume hiring with sourcing, scheduling and assessment tooling, a dedicated ATS will beat it and we will say so on the call.

Can candidates apply without an account?

Yes. An application is a record against the posting; the person does not need to be a user of anything to make one.

Do onboarding checklists differ per country?

That is the point of them. The statutory registrations a joiner needs in Cyprus are not the ones they need in India, and the checklist is built from where the person actually sits.

What happens to a rejected candidate’s data?

It stays against the posting with its history until you remove it, and removing it is a real delete that is logged. We do not quietly keep a shadow copy for analytics.

Bring a real joiner

Bring the last person who started.

Walk us through what actually happened in their first week: who typed what into which system, and what was still missing on day three. That conversation is more useful than any feature list, and it tells us quickly whether this is worth your time.

Book a demo See performance management

Where the edges are

Postings, applications and stagesLive, with the handover into the employee record.
Country-aware joining and exit checklistsWith an owner per item and leave pro-rated.
Sourcing, scheduling and assessmentsNot built. A dedicated ATS does this better and we will tell you so.